Rate pricing formula benefits the bottom line
Rate pricing formula benefits the bottom line
16 MARCH 2012 6:07 AM

With a simple formula, you can clarify the risks associated with GOP, allowing all parties to have a common starting point to make smart pricing decisions. 

Economists often reference the “downward rigidity of wages and prices” as one of the widely accepted tenets of their field. They obviously have not spent time working in the hotel industry. Experience has taught us (three times in the past two decades) that when demand drops, average daily rate declines soon follow. And these declines have deepened with each downturn. Conversely, the benefits of growing rate when occupancy levels improve is often understated.


Trevor Stuart-Hill


Revenue managers and marketing directors are keenly focused on the top-line impacts of revenue decisions—including pricing. Owners and most GMs are more attentive to figures further down the profit and loss statement including gross operating profit and net operating income, since performance at this level is most often directly tied to the value of their hospitality asset.


Fortunately, a simple pricing formula has been created that will help clarify the risks associated with a given pricing decision on GOP—before that pricing decision is implemented. While tolerance for risk varies from one individual to the next and from one corporate culture to the next, at least all parties involved may now have a common starting point from which smart pricing decisions can be made.

Getting started
As an example, perhaps you have an identified a need period in early May and you are thinking about doing a promotion to drive incremental business. You did a promotion last year at the same time and realized 250 room nights at a rate of $169 produced $42,250. Your property didn’t sell out on any given night last year, and you were reasonably pleased with the results. This year, you’d like to do even better, but aren’t certain whether you should raise rates to $189 and run the risk of selling fewer rooms or to lower rates to $149 in the hopes of selling even more roomnights.

So, how can you assess the risks associated with either course of action?

From a revenue perspective, the calculation is very straight forward. Revenues produced divided by the new rate will give you the number of rooms you need to sell to earn roughly the same revenue as the year prior. Note: potential outlet revenue capture (or loss) due to a greater number (or fewer number) of rooms sold can be considered, but we will ignore this in order to keep our example relatively simple.

$42,500 / $189 = 225 room nights…10% or 25 fewer roomnights required

$42,500 / $149 = 285 room nights…14% or 35 more roomnights required

Unfortunately, this does not shed light on the profitability of each possible decision. For that, you will need to gather a few figures:

  • Baseline production—In this case, we will use 250 roomnights since that is what was produced last year.
  • Rooms gross margin percent—Among other things, this figure can vary based on factors such as market segment, size of unit, in-room amenity package, quality scale and the market in which the property is located. Consult with your controller to obtain a reasonable estimate for your property. In this case, we’ll arbitrarily select $45 as our variable cost of sales amount, so our rooms gross margin will be 73.4% ($169 selling rate - $45 cost of sales = $124. $124/$169 = 73.4%)
  • % change in rate—In our case, we have two possible rate adjustments. One in which we raise the rate from $169 to $189 and one in which we lower the rate to $149. In the first scenario, we will increase the rate by 11.8% and in the second, we will decrease the rate by 11.8%.

The final step in the process is to apply the room quantity risk factor to the baseline production figure to determine how many rooms need to be sold to mirror the prior year’s results from a GOP perspective. This will give you a better indication of the true risks associated with a given pricing move. Here how it works:

Scenario #1 (Increase rate from $169 to $189)
-13.85% x 250 baseline room nights = -35.  Therefore, 35 fewer roomnights can be sold in order to make the same GOP. If you recall from the revenue calculation method above, the figure was 25 roomnights. This means that you can risk selling 10 fewer roomnights than you originally thought and still make the same profit. This may make the decision to increase rates just a little bit easier.

Scenario #2 (Lower rate to $149)
19.2% x 250 = 48. Therefore, 48 more rooms must be sold at the lower rate in order to make the same GOP. Compare this to 35 rooms calculated using the revenue method, and you can see that you actually have to sell 13 more roomnights than originally anticipated. This means that the risk factor associated with lowering rates in this case just increased.

Of course, other factors should also be considered when making a pricing decision. These may include things such as ancillary revenue capture potential, changes in variable costs at given occupancy thresholds, guest experience associated with various occupancy levels, property awareness goals, target mix of business, etc.

This pricing technique can be applied to almost any scenario including:

  • Corporate rate negotiations;
  • call-in groups;
  • promotional campaigns;
  • published rate changes;
  • seasonal pricing levels; and
  • more.

By utilizing the “secret pricing formula,” you will be armed with objective data from which to enter a decision around pricing strategies. More importantly, your decision making will become more aligned with the interest of your owners.

Want to Learn More?
This topic will be addressed as part of the
10-part Revenue Management Webinar Series produced by the HSMAI University in partnership with HotelNewsNow and STR. Beginning February 21, 2012, and going through December, each month a webinar will cover various aspects of cutting edge revenue management in today's economy in conjunction with articles written by members of the HSMAI Revenue Management Advisory Board. If you’re not able to attend a live program, archives are available. Also, these and other timely revenue management topics will be the focus of the HSMAI Revenue Optimization Conference, co-located with HITEC, June 25 in Baltimore, Maryland.

About the Author
Trevor Stuart-Hill, CRME, founded Revenue Matters to provide industry recognized revenue management services that go beyond optimizing distribution channel production to include total property performance.  He has been a part of the leadership team at Sabre Hospitality Solutions (formerly SynXis), and held executive-level roles at Sage Hospitality Resources and Destination Hotels & Resorts.  Trevor is a Certified Professional Pricer (CPP) and Certified Revenue Management Executive (CRME), and was one of the founding advisory board members for the HSMAI Revenue Management Special Interest Group.  From 2008 - 2009 he chaired the HSMAI Travel Internet Marketing Advisory Board.  He is co-author of An Introduction to Revenue Management for the Hospitality Industry – Principles and Practices for the Real World, a textbook currently in use by colleges and universities around the globe.  In 2008, Trevor was recognized as one of the “Top 25 Extraordinary Minds” in the hospitality and tourism industry for outstanding innovation and vision.

About the HSMAI Revenue Management Advisory Board
The Revenue Management Advisory Board leverages insights, emerging trends, and industry innovations to guide the development of products and programs that optimize revenue for hotels.

Members include:
 Chris K. Anderson, Ph.D., Professor, Cornell University
 Bonnie Buckhiester, Principal,  Buckhiester Management USA
 Shelia Cosgrove, Director, Revenue Management Ops & Planning, Intercontinental Hotels Group
 Kathleen Cullen, CRME, Corporate Director of Revenue Strategies, Heritage Hotels and Resorts
 Sloan Dean, CRME, Vice President of Sales & Marketing, Interstate Hotels & Resorts
 Kent Duncan, CRME, Vice President, Sales and Revenue Strategy, Marcus Hotels & Resorts
 Jon Eliot, CRME, CHA and co-chair of the HSMAI Revenue Management Advisory Board
 Tammy Farley, Principal, The Rainmaker Group
 Neal Fegan, Executive Director of Revenue Management, Fairmont Raffles Hotels International
 Rhett Hirko, CRME, Director of Revenue Analytics, Hyatt Hotels & Resorts International Operations
 Jay Hubbs, Director Hotel Supplier Relations, Expedia Partner Services Group / Hotwire
 Burl Hutchison, CRME, Director of Revenue Optimization, Sabre Hospitality Solutions
 Klaus Kohlmayr, Senior Director, Consulting, IDeaS Revenue Optimization
 John LeCoz, CRME, Regional Director of Revenue Management, Loews Hotels
 Mark Molinari, CRME, Corporate Vice President of Revenue Management and Distribution, Las Vegas Sands
 Orly Ripmaster, CRME, Senior Analyst, STR Analytics
 Scott Roby, CRME, Vice President, Revenue Management, Evolution Hospitality
 Chinmai Sharma, Vice President, Revenue Management, Wyndham Hotel Group
 Susan Spencer, Market Director - N. America, ChannelRUSH
 Trevor Stuart-Hill, CRME, President, Revenue Matters
 Paul Wood, CRME, CHBA, Vice President of Revenue Management, Greenwood Hospitality Group



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